Illinois EDC

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Manager, Operations and Administration



Department: Operations
Job Status: Full-Time
Shift: 9:00 AM - 5:00 PM
Days Worked: Mon., Tue., Wed., Thu., Fri.
Rate of Pay: $65,000.00 - $80,000.00 Annually
Status: Accepting Applications
Details:

Applications will be reviewed on a rolling basis until the position is filled. This is a hybrid position based in Chicago and requires regular in-office presence to support staff, facilities, vendors, and other operational needs.

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Position Description

Manager, Operations and Administration
Position Title: Manager, Operations, and Administration
Location: Chicago, IL (Hybrid)
Reports to: Director, Finance and Grants

About Illinois EDC
The Illinois Economic Development Corporation (Illinois EDC) is a nonprofit, public-private partnership advancing statewide business attraction, investment, and job creation. Working in close collaboration with state leadership, industry partners, and regional stakeholders, Illinois EDC positions Illinois as a premier global destination for business expansion.

Position Summary
The Manager, Operations, and Administration position manages and supports the day-to-day administrative and operational functions of Illinois EDC. Responsibilities include office administration, accounts payable processing, vendor coordination, facilities support, HR administration, contract administration support, and event logistics.

Core Responsibilities
  1. Office and Facilities Administration
    • Manage office operations and facilities coordination. 
    • Coordinate office equipment, supplies, inventory, and workspace needs.
    • Serve as liaison with building management and vendors and guests.
  2. Accounts Payable and Financial Administration
    • Manage the accounts payable process, including processing invoices, coordinating approvals, and maintaining supporting documentation.
    • Support routine financial administration, including expense reimbursements, reconciliations, invoicing, and preparation of documentation for monthly close and audit activities.
    • Maintain financial records and administrative documentation to support grant and restricted funding administration, organizational compliance, and audit readiness.
  3. Human Resources Administration
    • Coordinate recruiting logistics, onboarding and offboarding processes, employee records, and other HR administrative activities in coordination with the organization’s external HR provider.
    • Oversee summer and school year internship program.
    • Support benefits administration and performance review processes.
  4. Contract and Vendor Administration
    • Coordinate administrative vendor relationships, including service requests, documentation, renewals, and routine vendor communication.
    • Maintain contract files and databases.
    • Coordinate signature routing and contract execution.
    • Track insurance certificates and renewals.
  5. Administrative and Operational Support
    • Provide operational support across departments.
    • Other tasks as assigned.
Qualifications and Core Competencies
  • Bachelor’s degree preferred.
  • 4-6 years of progressive experience in office administration, operations, finance, human resources, or nonprofit administration.
  • Strong proficiency with Microsoft Excel, including the ability to organize, analyze, reconcile, and maintain financial and operational data using spreadsheets.
  • Experience with QuickBooks preferred.
  • Strong organizational and project management skills, with demonstrated ability to manage multiple processes, deadlines, and competing priorities with limited supervision.
  • Strong attention to detail and demonstrated ability to maintain accurate financial, contractual, personnel, and administrative records.
  • Sound judgment and discretion in handling confidential financial, personnel, and organizational information.
  • Strong written and verbal communication skills, with the ability to work effectively with staff, vendors, external partners, and senior leadership.
  • Demonstrated ability to develop, document, and consistently execute administrative processes and procedures.
  • Strong critical thinking skills and ability to identify issues, resolve routine operational matters independently, and appropriately escalate more complex matters.
  • Ability to work collaboratively across departments in a fast-paced, evolving organization.
Work Environment and Compensation
This position requires regular in-office presence to support facilities, vendors, staff, and other operation needs. Illinois EDC currently requires at least three days in office.

Salary range: $65,000-$80,000, commensurate with experience. 

Benefits: Comprehensive benefits package including medical, dental, vision, disability and life insurance, retirement plan, paid time off, and sick leave. 

Equal Opportunity Employer
Illinois EDC is an equal opportunity employer and committed to building a diverse and inclusive organization. Please contact us for any accommodations needed in the application process.